Admin/Assistant to Cost Controller

Overview

Overview

Provide administrative and reporting support to the Cost Controller for Transportation & Installation (T&I) projects. Assist with maintaining cost records, compiling supporting documents and updating cost tracking reports.

Scope of work

Key Responsibilities

• Assist the Cost Controller in updating cost trackers, expenditure records and reporting templates.
• Compile and organise purchase orders, invoices, timesheets, claims and other cost-related supporting documents.
• Check documents for completeness and highlight missing information or discrepancies.
• Assist with recording commitments, actual expenditure and outstanding invoices under the Cost Controller’s guidance.
• Coordinate with project, procurement, finance and operations teams to obtain information required for cost reporting.
• Support the preparation of weekly and monthly cost reports, including data entry and consolidation.
• Track document submissions and follow up on outstanding approvals or supporting records.
• Maintain organised filing systems and ensure cost records are accurate and accessible.
• Provide general administrative support to the cost control and project teams.

Key requirements

• Requirements
• - Diploma or equivalent qualification in Business Administration, Accounting, Finance or a related field.
• - Relevant experience in administration, accounts support or project support; exposure to Oil & Gas, engineering, construction or offshore projects is an advantage.
• - Proficient in Microsoft Excel and Word, with the ability to maintain spreadsheets and consolidate data.
• - Familiarity with invoices, purchase orders, timesheets and expense documentation.
• - Good attention to detail, organisational skills and ability to follow up on outstanding information.
• - Able to communicate effectively in English and work with multiple departments.
• - Previous experience supporting a Cost Controller or project controls team is an advantage.

Software and tools